File formats

I can work with a variety of file formats, although the easiest is Microsoft Word.

If you are looking for editorial services, you will need to send your document in an RTF format, such as Microsoft Word or Open Office. If you are looking for proofreading, I can work with a wider number of formats.

Microsoft Word (.doc, .docx, .rtf)

Microsoft Word is my preferred software for proofreading, and the vast majority of the work I do is through Word. I use tracked changes using Microsoft Word 2010 (the .docx format), but can also send it back to you as a .doc if you prefer, to maintain compatibility with earlier versions.

Open Office (.odt)

Open Office is an open source word processing software. Because it’s free, it’s often popular with students. I can proof documents using Open Office, though the functionality isn’t as good. Because it takes a bit longer, it will cost you slightly more. I also can’t guarantee against formatting changes.

If you’re a student, you can buy a Microsoft Office licence fairly cheaply. I’m not a Microsoft salesman though, so if you’d still rather stick with Open Office, that’s fine!


I can proofread PDF documents using the functionality of Adobe Acrobat X, or using Paperless Proofs. The cost for proofing using these methods is typically abut twice what it would cost you for a Word format.


Unfortunately, the LaTeX format doesn’t support proofing. If your file is saved as a .tex you have two options: convert it to a PDF, or convert it to a Word document. I can proof either of these formats, although the cost is higher to proof a PDF document, as it’s a more time-consuming process.

Hard copy

I can proofread hard copies using BSI symbols. Any costs associated with printing or postage will be added to your quote. If you would like proofing for a hard copy but aren’t familiar with the BSI symbols, please get in touch to discuss this further.

Other formats

If your file format isn’t listed here, contact me for more information.